COVID-19 Update

WSCC’s Yellowknife and Inuvik offices are now open to the public. Our Iqaluit office is currently closed to the public and our employees are working from home. Our services are still available online or on the phone. Visit our COVID-19 page for important service updates, and the COVID-19 Resource page for essential tools for your workplace.

Safety Program Tools

Safety Program Tools

A health and safety program is made up of policy statements, procedures, assessment and reporting tools, recordkeeping, checks and reviews that a company puts into place and carries out in their operations to ensure the safety of the workplace.

With a documented OHS Program, you create and maintain an action plan for how you will:

  • Define safety responsibilities
  • Identify and control hazards
  • Train workers in safe work procedures
  • Investigate workplace incidents and injuries
  • Document and track health and safety issues and activities in your business.

Documented means that you: 

1. Write it down or type it out;

2. Share it with your workers by either

  • printing it out and posting it on bulletin boards or at each worker’s workstation
  • share it electronically with your workers through a website or emails, and

3. Can easily find it and refer back to it when you need it.


Documented Health and Safety Program

Do you have a documented policy or procedure for each of the following?

1. OHS Policy Statement

  • Signed and posted Safety Policy

2.  Hazards identification and control program

  • Job Hazard Assessments 
  • Risk Assessments
  • Field Level Risk Assessments
  • Safe Work Procedures

3. Emergency Response Plan

  • Posters and Signage with Evacuation Routes and Muster Points
  • Emergency Services Phone Numbers posted
  • Emergency Response Plan Handbook or Manual
  • Alarms and Communication Systems to Alert Workers

4. Defined Roles and Responsibilities

  • Safety Policy
  • Job Descriptions 
  • Safe Work Procedures
  • Hazard Reporting Procedures
  • Injury Reporting Procedures

5. Inspection guidelines including work site, work processes and procedures 

  • Inspection Reports from the OHS Committee or OHS Representative. 

Informal inspections include:

  • Field Level Risk Assessment
  • Pre-work equipment check
  • Maintenance logs
  • Vehicle pre-trip logs

6. OHS training plan

  • Training Record Matrix: Lists employees and all training applicable to the workplace, indicating who has what training and when they need to renew or update certification.
  • Employee Training Record: Individual employee’s training and certifications, indicating when the employee needs to renew or update the training.

7. Incident investigation and reporting procedures

  • Incident Investigation Procedure including roles of the Joint OHS Committee or the OHS Representative, the supervisor and the worker. 
  • Incident Investigation Report Form  

8. Joint OHS Committee (when you have 20 or more workers)

  • JOHS Committee meeting agendas and minutes 
  • Inspection Reports including corrective actions and follow-up

An OHS Representative (when you have less than 20 workers)

  • Workplace inspection reports which include corrective action recommendations and follow-up tracking

9. Program revision plan for the OHS Program

  • Revision Policy 
  • Dated and signed safe work policies and procedures that indicate when the document will be reviewed and who will review them.

10. Worker orientation

  • Worker orientation checklist, signed by supervisor and new worker

11. Safe and timely return to work

  • Return to Work Policy
  • Return to work plans for injured or ill workers

12. Control of Hazardous Substances: Workplace Hazardous Materials Information System (WHMIS)?

  • WHMIS training certificates for each worker.